Join Our Team! We Are Hiring a Programme Support Executive

Job Title: Programme Support Executive
Location: Remote – Northern Ireland/Border Counties, Ireland
Start Date: Immediate 
Salary: €33,600/£28,000 (Pro Rata)
Line Manager: Ignite Community Programme Lead
Duration: Fixed Term Contract 1st November 2024 – 31st August 2028
Hours: 21 hours per week (Flexible working hours).

About Young Social Innovators.

Young Social Innovators (YSI) is a non-profit organisation that believes in the power of youth. Its vision is to empower, equip and inspire young people to change the world for good. Through its programmes, training and events, Young Social Innovators enables young people to grapple with difficult social issues, advocating reform and advancing change. Each year, circa 15,000 young people are supported to explore social and environmental issues that concern them and come up with a variety of responses to these. In this way, Young Social Innovators builds social capital and helps young people create a fairer and more caring society connecting into a wider global movement for change.

Ignite Community Programme

Ignite Community (IC) is a four-year social innovation programme supported by PEACEPLUS, a programme managed by the Special EU Programmes Body (SEUPB). The purpose of this innovative programme is to enable young people outside the main education system to drive and own innovations that will make a real difference in tackling inequality and creating new connections across communities in Northern Ireland (NI) and the Border Counties of Ireland (BRI). These new connections will deepen links through the development of cross-border and cross-community relations within groups of young people from diverse backgrounds and communities co-creating solutions to social and environmental issues that impact upon them and their communities. We will use social innovation as the linchpin to empower communities of young people to co-design and launch new and innovative solutions.

Purpose of Role

Ignite Community Programme Support Executive (PSE) will support the Ignite Community Programme Lead and Finance and Programme Manager in the coordination and delivery of IC programme. They will act as the initial point of contact for the programme office, be responsible for meeting schedules, event management and associated requirements, as well as managing contact lists to support recruitment and promotion of the programme. 

This role is essential to the smooth running and management of the programme and requires a self-starter with excellent organisational skills, attention to detail and an ability to work to deadlines.

The Person

You will have experience in administration, project management and finance, dealing with stakeholders, partners, young people, youth sector organisations and community representatives. Experience or an active interest in education, youth development and working in the not-for-profit sector is an advantage

Key Areas of Focus

 

Programme Administration

• Administrative support to Ignite Community team and partners.
• Administrative support for programme delivery, including meeting SEUPB requirements.
• Coordination and project management of IC programme systems and processes
• Collation of data, review and preparation of reports as requested.
• Supporting the Programme Lead in maintaining positive relationships with current stakeholders and partners.
• Manage programme meeting schedules, preparation of papers and recording minutes.
• Communicating all updates and reporting amendments to the wider IC programme team and partners
• Update risk register and programme issues folder.
• Assist the Finance and Programme Manager with financial reporting and updating information on SEUPB JEMS system.
• Assist in the creation of a calendar of activity and milestones for the programmes
• Book accommodation, venues and refreshments for meetings and training as required
• Support operational delivery of offerings, including coordination of virtual events.
• Maintain and update Ignite Community Google Drive folders and partnership platform with updated and new content for delivery of the Ignite Community programme.
• Coordinate procurement processes for goods and services required for programme implementation

Systems & Technology

• Administration support to the various IT systems including but not limited to Google Suite, Microsoft Office.
• Troubleshooting with online components around online systems for programmes
• Data collation and report generation

Programme Promotion and Events Management

• Support the Communications and Marketing Manager in the development of programme communications strategy and implementation of key promotional tasks.
• Support the wider programme team and partners in setting up programme events (i.e. community showcase events).
• Support the delivery of showcase events, including locating and managing venue hire and associated requirements

Other Duties

• Contribute with the programme team to the overall strategic direction, management, and growth of the regions and wider organisation.
• Ad hoc duties as required, in line with the purpose of the role.

Person Specification (Essential)

• Evidence of previous experience project administration and management.
• Evidence of excellent personal management, motivation, and working on your own (remote working).
• Ability and evidence of building relationships (internally and externally) and confident communicator.
• Strong reporting skills and evidence of an ability to meet deadlines.
• Relevant non-profit business planning or operational experience.
• Strong commitment to realising a more sustainable, equitable, and resilient world.
• Strong creative and entrepreneurial interests and skills.
• Highly curious and creative.
• Clean UK/IRL driving license and access to a car for work purposes.

Person Specification (Desirable)

• Evidence of previous experience of working on EU programmes and reporting systems.
• Youth work qualifications and established track record of working with young people.

Young Social Innovators is committed to equal opportunities and all recruitment decisions will be based on merit, suitability for the role and experience. All recruitment decisions will not be influenced by race, colour, nationality, religion, sex, marital status, family status, sexual orientation, disability, age, or membership of the Traveller Community. Young Social Innovators fully endorses a working environment free from discrimination and harassment.

Send applications to: careers@youngsocialinnovators.ie 

Closing date: Close of business on the 12th of November 2024.

First Interview: Wednesday 20th of November OR Thursday the 21st of November (TBC) (Online)